Whether you are a first-time exhibitor or an experienced exhibit manager, you will want to review these FAQs to ensure you are getting the most out of your exhibit experience at SIGGRAPH 2012.
Who should I contact?
This information has been prepared as a service to you, the exhibitor. We know that direct, early contact with exhibition management can be the key to your success as an exhibit manager. Never hesitate to ask the obvious question, or call to verify conflicting information. Keep in mind that each question answered in advance is one less problem to be solved later.
Exhibitor Manual Contacts
What is included in my exhibit space rental?
Your exhibit space rental includes:
- Standard booth equipment for linear booths, consisting of eight-foot-high back-wall drapes and three-foot-high side wall drapes.
- One-line identification sign bearing company name, city and state and country, and exhibit space number.
- Six exhibitor badges for each 100 square feet of exhibit space under contract if registered in advance.
- A quota of Full Conference registrations. Admission to almost all conference events including: Art Gallery, Birds of a Feather, Exhibition, Exhibitor Tech Talks, Papers, Technical Papers Fast-Forward Session, Keynote Speakers, International Resources, Job Fair, Emerging Technologies, Posters, Studio.
- Three tickets for the Computer Animation Festival for each 100 square feet of exhibit space under contract.
- Priority points toward space selection for SIGGRAPH 2013.
If you have any questions regarding your participation in SIGGRAPH 2012, please contact SIGGRAPH 2012 Exhibition Management at +1.630.434.7779, or via this email form.
Are there any display rules I need to be aware of?
Yes. These display rules are outlined in Exhibitor Rules & Regulations and must be adhered to, or your display may have to go through costly alterations before the show opens. The display rules are not meant to limit your ability to showcase your product, but rather to ensure each exhibitor an equal opportunity, within reason, to present their product or service in the most effective manner to the audience. The exhibitor’s responsibility can be summed up quite simply as: “Be a Good Neighbor".
Note: All demonstration areas must be organized within the exhibitor’s space so as not to interfere with any traffic aisles, and sampling or demonstration tables must be placed a minimum of 2’0” (60cm) from the aisle line. Exhibitor warrants and agrees that the exhibitor is solely responsible for assuming that its exhibit, demonstration(s) and all related materials are accessible to persons with disabilities and complies with all applicable provisions of the Americans with Disabilities Act.
Your agreement to abide by these display rules is a part of the space contract, and they will be strictly enforced by our Floor Managers.
What do I need to know about Hanging Signs?
Hanging identification signs and graphics will be permitted to a maximum height of 22’6” (6.86 meters) for all booths that are allowed to have hanging signs. Island Booth Configurations are the only booths that are permitted to display hanging signs.
How do I get badges for my exhibit staff?
Exhibitor badges for your full-time personnel can be ordered online. Online registration will remain available throughout the conference. The Exhibitor Registration Desk will be located in Petree Hall of the Convention Center. For questions on badges, contact CDS at +1.508.743.8520 or email.
More information
How can I invite guests to my booth?
Industry exhibitors will be able to invite their best customers to attend the SIGGRAPH 2012 Exhibits free. Exhibitors are allotted 50 guest passes per 100 sq. ft. of exhibit space. All badges can be registered for online by establishing a VIP code and sending it to your customers or registering them yourself. Instruction for this can be found when you log into your exhibitor registration page under the Invite Your Customers section.
If you have questions about setting up your VIP code, please contact CDS at +1.508.743.8520 or email.
How should I ship my exhibit materials in advance - to the warehouse, or direct to the convention center?
Making the right transportation decisions for your exhibit materials will not only save you time and money, but also a lot of aggravation. Exhibit transportation can be fairly complex. Review each transportation option in terms of cost, time frame, and type of shipment, and choose the one that best fits your situation. When possible, ship in advance to the warehouse. Our drayage contractor will receive materials and provide up to 30 days storage before delivering them to the Convention Center. Although the advance receiving rates are more than the direct shipping rates due to the additional handling, shipping your materials in advance is a good investment for the following reasons:
- You can verify receipt of your materials well in advance of the exhibition, without worrying about lost or misdirected shipments.
- You won’t have to deal with stand-by charges from your motor freight carrier while your direct shipment waits in line to be unloaded at the Convention Center.
- You can be assured that your materials will be in your booth space when you, or your set-up crew, arrive to begin the installation process.
If you choose to ship direct, be sure to forward a copy of your material-handling order form/bill-of-lading to the drayage contractor to aid in tracing your shipment. Shipping addresses and timelines will be included in your Exhibitor Manual.
Can I deliver my exhibit materials to the convention center myself?
Yes, but you must follow delivery instructions for truck shipments or private vehicles. Exhibitors may deliver materials in their automobiles, SUVs and mini-vans.
Please note: All vehicles delivering materials to the convention center must report to the marshalling area to obtain a dock pass. This includes privately owned vehicles (cars, trucks, vans, etc.) used to unload and/or load materials at the established unloading area. No vehicle will be allowed in the dock area without a pass. You will be directed to the appropriate dock for unloading. Please remember that there will be hundreds of truck shipments and private vehicles making deliveries during the installation period. For questions, call Freeman at + 1.714.254.3410.
Can I carry my exhibit materials into the convention center to my booth?
Yes. An exhibitor may “hand carry” material through the door one time, provided they do not use material handling equipment to assist them. When exhibitors choose to “hand carry” materials, they may not be permitted access to the loading dock and freight door areas. If your materials are large enough to require a hand truck or “dolly”, you must follow the shipping instructions previously outlined for private vehicles.
Is there security provided for my booth?
From the first day of move-in through the last day of move-out, there are 24-hour perimeter badge-checkers for the exhibit floor. This level of security is intended to control the access of people and material to and from the exhibit halls in a safe and organized manner. It is not intended as individual security for your booth and materials. Please remember that the convention center is a public building to which hundreds of individuals have access – let alone the number of individuals involved in the shipping of your materials to and from the exhibition, and setting up and tearing down displays.
Therefore, it is critical that exhibitors work closely with Exhibition Management in making every effort to safeguard their investment in the exhibition. Be security conscious at all times during your stay. Do not leave items of value in your booth overnight during the installation period or exhibition days without taking security precautions. Exhibitors can order overnight booth security from the security vendor. Remember that the security of your product is your responsibility. Don’t take chances!
Should I insure my exhibit materials?
Yes! Exhibitors are required to provide for their own floater insurance coverage, protecting against damage, loss, or theft. Please remember that the material handling contractor cannot be held responsible for the disappearance of an exhibitor’s materials after delivery to the booth, or before the materials are picked up for loading out after the exhibition.
Remember that it is the responsibility of exhibitors to insure their property. ACM SIGGRAPH, their agents, Hall-Erickson, Inc., the Los Angeles Convention Center, and their respective agents will not be responsible in any way for theft, fire or accident.
If I have a problem during installation, the exhibition or dismantle, who do I see?
The first place you should go is the Exhibition Management Office, Room 305. We are there to answer questions about display rules, help with labor questions, and in general provide a good source of information.
Another option is to visit with the customer service staff at the Freeman Service Center. The staff there have many years of hands-on experience and have lots to offer in the way of assistance. Of course, the show’s exhibition staff will be ready and willing to assist you in any way possible. The Exhibition Management Office will be in operation from installation through dismantle.
When can I begin dismantling my booth?
When must dismantle be completed?
The exhibit hall will be open for exhibit dismantling from:
| Thursday, 9 August | 3:30 pm to 7:00 pm |
| Friday, 10 August | 8 am to 4:30 pm |
Note: Exhibitors are cautioned when making return travel arrangements to allow sufficient time following the closing of the show at 3:30 pm. All booths must be dismantled and packed by 4:30 pm, Friday. No exhibitor shall have the right prior to 3:30 pm on Thursday to pack or remove any articles or exhibit.
All outbound carriers must check in by 2:00 pm on Friday, 10 August. Freight not called for by 2:00 pm on Friday will be rerouted via Freeman’s Exhibit Transportation
Note: Security personnel will ask every person removing material from the exhibit hall to show the “Property Removal Pass.” This pass is only available from your company’s exhibit manager.
In Conclusion
We hope you have found this information helpful in preparing an exhibit program. If there are important areas we did not cover, or specific questions you would like to see addressed in greater detail, let us know. Your input is vital in helping us to produce an event that is efficient, productive, and profitable. We also encourage you to take the time to read through the Exhibitor Manual. Placing orders in advance can save you time and money.
Thank you for your participation and support.
SIGGRAPH 2012 Exhibition Management
Hall-Erickson, Inc.
98 East Chicago Avenue
Westmont, Illinois 60559 USA
+1.630.434.7779
+1.630.434.1216 fax