Be aware that substantial savings can be realized by ordering these services by the deadline dates. Several order forms in the manual do not carry deadline dates. While on-site prices may be identical to pre-show prices for these services, exhibitors are urged to place orders in advance.
| Date | Required Order Form | Section |
| 18 May | Conference Locator ad space reservation | Promoting Your Company |
| 25 May | Conference Locator final materials due | Promoting Your Company |
| 5 June | Exhibitor Tech Talk Request Form | Promoting Your Company |
| 8 June | Exhibitor Appointed Contractor: “Notice of Intent to Use EAC” Form and the Certificate of Insurance Information due | Rules & Regulations |
| 14 June | Lead retrieval systems (Early Bird advance rate) | Official Contractors |
| 25 June | Exhibitor Convention Center Meeting Room Request Form | Registration, Hotels, Travel, and Meeting Rooms |
| 1 July | Exhibitor Badges | Registration, Hotels, Travel, and Meeting Rooms |
| 6 July | Pre-Registered Media List will be available | Promoting Your Company |
| 8 July | Booth Security Order Form – Incentive Pricing Deadline | Official Contractors |
| 9 July | Exhibitor Suite Request Form | Registration, Hotels, Travel, and Meeting Rooms |
| 9 July | After this date, hotel rooms and rates requested are based on availability | Registration, Hotels, Travel, and Meeting Rooms |
| 12 July | Lead retrieval systems (Advance Pricing Deadline) | Official Contractors |
| 13 July | Media Tour Order Form | Promoting Your Company |
| 13 July | Exhibitor Hotel Meeting Space Request | Registration, Hotels, and Meeting Rooms |
| 17 July | Incentive Pricing Deadline for Internet Orders Received With Payment | Official Contractors |
| 17 July | Discount Rate Cut-off for Electrical, Plumbing & Telecommunication Services | Official Contractors |
| 18 July | Furnishings, carpet, rental exhibits, accessories, installation & dismantling labor, freight handling, signs/graphics, floral | Official Contractors |
| 18 July | Third-party authorization | Official Contractors |
| 19 July | Hotel deposits are non-refundable after this date | Registration, Hotels, Travel, and Meeting Rooms |
| 20 July | Demonstrator/translator service | Official Contractors |
| 25 July | Freeman Exhibit Transportation & Freeman International Exhibits Transportation – deadline date for shipments to arrive at the Freeman Warehouse | Official Contractors |
| 30 July | Standard rate cut-off for Electrical, Plumbing & Telecommunication Services | Official Contractors |
| 2 August | Freeman Exhibit Transportation & Freeman International Exhibits Transportation – Freeman will begin accepting shipments at SIGGRAPH 2012 | Official Contractors |