What are the criteria for a Birds of a Feather event?
Birds of a Feather events must be:
- Free of charge
- Related to computer graphics or interactive techniques
- Open to all SIGGRAPH 2012 attendees
- Non-commercial in nature (Topics specific to one commercial product or company are not allowed.)
All Birds of a Feather requests will be evaluated on a case-by-case basis to be sure they conform to the spirit of a Birds of a Feather.
What meeting space is available?
SIGGRAPH 2012 official hotels and the Los Angeles Convention Center have meeting space available on a first-come, first-served basis. Below is a list of venues Birds of a Feather Sessions can be held at:
- Los Angeles Convention Center
- Hilton Checkers Downtown Los Angeles
- JW Marriott Los Angeles at L.A. Live
- Luxe City Center Hotel
- Marriott Downtown Los Angeles
- Millennium Biltmore Los Angeles
- Omni Los Angeles Hotel
- Sheraton Los Angeles Downtown Hotel
- Standard LA
- Westin Bonaventure Hotel and Suites
Is there a maximum capacity in the convention center Birds of a Feather rooms?
The largest Birds of a Feather room at the Los Angeles Convention Center seats a maximum of 265 people (theater style). If your event is expected to exceed that, please choose a hotel location.
How do I request space for a Birds of a Feather event?
Complete the Session Request no later than 20 July 2012. Make sure all the information on your submission is accurate and up to date. Missing information may delay processing of your request. Do not contact the hotels or convention center prior to receiving confirmation from SIGGRAPH 2012 Conference Management. Venues cannot assign meeting space until approval is received from Conference Management.
What if I want to organize more than one Birds of a Feather session?
No problem. But you must submit a separate online request form for each event.
Is there a time restriction for Birds of a Feather sessions?
Birds of a Feather sessions can be no longer than three hours including set up and teardown. Organizers of longer events, or those who submit multiple requests for the same day for more than three hours should consider becoming a co-located conference. For additional information on becoming a co-located event, click here.
Is there a time frame for Birds of a Feather sessions?
Birds of a Feather sessions can not run past 5:00 pm at the Los Angeles Convention Center. If you are hosting your session at a hotel, there is no time restriction.
Do the meeting rooms have a maximum attendee limit?
For the Convention Center meeting rooms, the Birds of a Feather submission form will specify if there is a room maximum. If you request a hotel meeting room, SIGGRAPH Conference Management will choose a meeting room based on the expected attendance.
What are the costs for organizing a Birds of a Feather event?
Space in the convention center without A/V is complimentary, but limited. Some hotels may charge a rental fee for space or require a food and beverage minimum. SIGGRAPH 2012 Conference Management will let you know if there is a fee prior to confirming your space request. Payment for any extra services (for example, food and beverage, audio/visual, etc.) is the responsibility of the Birds of a Feather organizer and is not covered by SIGGRAPH 2012.
Is audio/visual equipment complimentary in my Birds of a Feather meeting room?
SIGGRAPH 2012 is offering a preset audio visual package in one Los Angeles Convention Center meeting room at a minimal fee. Audio/visual systems in all other meeting rooms in the Los Angeles Convention Center or hotels will be the responsibility of the organizer.
What is included with the preset audio/visual package, and how do I request that Birds of a Feather room?
The preset audio visual package includes:
- 1 screen
- 1 LCD projector
- 1 lectern microphone
- A mixer for house sound
- Direct box for PC audio hookup
Additional AV may be ordered and paid for separately, if needed.
The package price is $250.00 for two hours and $300.00 for three hours (maximum). Pre-payment is required to request the preset A/V Birds of a Feather room.
Organizers will receive a confirmation code to be entered on the Birds of a Feather submission form to verify payment. Requests are confirmed on a first-come, first-served basis.
What if my Birds of a Feather session is not approved and I pre-paid for A/V?
SIGGRAPH will refund you the full amount if the session does not fit the criteria or space is not available.
How do I order A/V for any other Birds of a Feather room?
Please contact Freeman AV for additional audio/visual equipment:
Rachel Cass +1.214.623.1361
freemanav (at) siggraph.org
What is the cancellation policy for the preset A/V room?
Cancellations received on or before Friday, 6 July will incur a $75 cancellation fee. After that time, no refunds will be issued.
Am I able to record my Birds of a Feather session?
Yes. Audio and video recording is permitted as long as the organizer or speaker advises the attendees prior to the session and is at the cost of the organizer.
Will I receive a confirmation?
If your request is approved, you will receive an email acknowledgment within two weeks. The confirmation will include all contact info for food and beverage and audio/visual needs. Birds of a Feather events located in hotels will also receive a confirmed room assignment at that time.
For Birds of a Feather sessions held in the convention center, room assignments will not be confirmed until the week of June 25.
If you request the preset audio/visual room in the convention center, you will be notified of availability with the approval email. All rooms in the convention center will be set theater style. Due to the number of Birds of a Feather sessions that need to be accommodated in the convention center, room sets cannot be changed. .
Where will my Birds of a Feather event information be published?
Birds of a Feather event information may be published in:
- SIGGRAPH 2012 web site (posted after official email confirmation)
- SIGGRAPH 2012 Conference Locator (distributed at SIGGRAPH 2012)
- SIGGRAPH 2012 Signage (at SIGGRAPH 2012)
Birds of a Feather submission forms must be received by:
20 June to be published in the Conference Locator
16 July to be published on the kiosk in the Los Angeles Convention Center
16 July to be published on the SIGGRAPH 2012 web site.
No changes will be accepted after the deadlines have passed.
Can I publish a Birds of a Feather event at a hotel that is not included in the official SIGGRAPH 2012 hotel list?
No. All published Birds of a Feather events must be in one of the official hotels or the Los Angeles Convention Center. Events in other locations will not be advertised in any SIGGRAPH 2012 conference materials.
Can I schedule a Birds of a Feather event after I arrive in Los Angeles?
Yes. Events can be scheduled even after the conference begins, but space for Birds of a Feather events will be limited. Please complete the Birds of a Feather submission form. If you wish to speak with someone in person, please visit the Conference Management office in the Los Angeles Convention Center (Room 304A) for more information.
What are the ASCAP/BMI licensing fees mentioned on the Birds of a Feather Meeting Space Request?
ASCAP and BMI are membership associations of US composers, songwriters, and publishers of every kind of music. Whenever music (recorded or live) is played at an event, a license must be purchased from these associations. The license purchase is the responsibility of the organizer and not the venue where the event is to be held.
I am an exhibitor requesting meeting space. Should I use the Birds of a Feather submission form?
No. As an exhibitor, you are required to complete the Exhibitor Meeting Space Form provided by Exhibition Management.